Minutes from the HOA meeting on Sunday, October 16, 2005

A total of 39 homes were represented at the meeting (4 by Proxy).

President, Allen Devoll, called the meeting to order at 2:30 pm.
(Secretary - Heidi Jansen took minutes)

The HOA Board's Mission Statement was read by Allen Devoll.

Discussion of Agenda Items:

7th Amendment - Allen Devoll explained the reason for proposing the 7th Amendment and opened the floor to discussion. There were questions regarding the number of homes for rent/lease in the community, and also discussion regarding whether or not there were as many non-rental homes in the community that are not up to ACC standards. Later in the meeting a vote was taken to decide whether or not to move forward towards putting the 7th Amendment to a vote. The majority of attendees were against the 7th Amendment so it will not be pursued.

ACC Violations - Violation letters went out in September and early October. Despite the fact that apology notices went out via email and again in the September newsletter, several people complained about letters being taped to mailboxes vs. mailed, and about some incorrect violations noted in some letters. This issue was discussed in depth. There was debate that the notices were too formal and impersonal, yet the method for delivery was not formal enough. An overwhelming majority of homeowners would like to see the violation notices mailed if the budget can afford it. In the end it was decided that the initial notice would be hand delivered and all subsequent fine notices would be mailed. The ACC Committee, like all offices/positions, is made up of volunteers and they do their best to only note true violations. They are human and they will make mistakes. They are also lacking much-needed volunteers to help with drive-thrus (or walk-thrus) of the community and with compiling/mailing the violation notices. Despite the confusion surrounding the letters, there were considerable improvements made on most of the properties cited. It was reiterated that if people feel that a violation has been noted in error they may contact the ACC and ask for clarification. People are also free to request an extension if they need more time to remedy a problem with their property. Some people complained that the ACC has only provided an email address for communication with the committee. Denise Ryan provided a phone# that has been set up by Alex Iglesias primarily for ACC business. The # is 770-573-1407. The ACC is currently trying to find out which homes are bank-owned and get real-estate agent contact information for homes that are for sale.

Social Committee - Debra Devoll spoke about plans to have more events in 2006 due to the increased budget for the Social Committee. There are plans to have a holiday lighting contest in December. More details will be coming out in November.

Old Business - In 2006, there will be a No Smoking policy for the pool area due to problems with cigarette butts being thrown on the pavilion floor, in the pool and in the grass areas around the pool.

Another request was made for volunteers for Committees and also some HOA-related improvement tasks.

We are still having problems with ATVs being ridden within the subdivision and in the common areas by the pool and tennis courts. Warrants will be filed for repeat offenders.

Unfinished Business - Reviewed proposed improvements for 2006. Allen Devoll discussed the pavilion floor resurfacing project. He has received two bids thus far, both over $12K. The HOA Board feels that this is an improvement we can do ourselves with volunteers from the neighborhood, at a savings of up to $8K. Anyone who is interested in helping should contact Allen via email or phone.

At the last HOA Meeting, several homeowners expressed an interest in having lighting installed around the tennis courts and in the parking lot. At this meeting, the general consensus was that lights at the tennis courts are not needed or desired because of the lack of use of the courts. The HOA Board, however, will still continue to pursue installing lights for the parking lot, walking path, play area and basketball courts.

New Business -

7th Amendment - Major discussion had already taken place earlier in the meeting so all that occured during this part of the meeting was a vote on whether to pursue the Amendment. The majority of those present voted "NO" to pursuing the Amendment.

2006 Budget - The budget was reviewed and the floor opened to questions. There were a few questions but not major issues related to the budget. The Financial Report as of the end of September was passed around the meeting. Several homeowners requested copies, and Heidi Jansen agreed to get an electronic version from the Accountant and post online for homeowners to view and print their own copy. Peter Hawkins suggested implementing a more formal bid process and communicating a bid period via our website, Newsletter, paulding.com and local newspapers.

Speed Bumps - Speeding is still an issue on Brooks Road. The DOT will not put speed bumps on the street since it is considered a "county road." They have suggested that we take the tag numbers of those who speed and report them to the Sheriff Dept. Allen Devoll gave out the number to the DOT representitive responsible for our area. His name is Scott Hutchins and can be reached at 770-445-4759. We should call him to ask any questions or to complain.

Pavilion Roof Leak and Bathroom Repairs - These repairs will need to be made soon. Allen Devoll asked if there were any contractors in the neighborhood who could do the repairs or assist with the repairs.

Pets - Heidi Jansen reported that there have been several complaints made to the HOA in the past month regarding pets being allowed to roam the neighborhood without the owner's control. There has also been one complaint of excessive barking. Although there are no HOA controlled Covenants regarding control of pets, there are County Ordinances that should be followed. Heidi Jansen brought a copy of the County Ordinances regarding animal control. To view the ordinances, go to http://www.paulding.gov/pdf/Paulding County Animal Control Ordinances.pdf.

Floor opened to questions -

Shannon Cook asked if anyone knew of a general contractor or painter in the neighborhood.

A homeowner suggested having "No Soliciting" signs posted at all entrances to the subdivision to keep unwanted solicitors from knocking on doors and putting flyers on our mailboxes and in our yards.

Someone suggested adding a note about asking ACC for an extension to fix violations to the next Newsletter.

Chat Room should be put together to provide another vehicle for homeowners to communicate. Another homeowner, Debbie Brooks, had suggested this previously to Heidi Jansen. Trying to locate a free service.

Peter Hawkins suggested instituting formal Roberts Rules to help maintain control of the meeting and prevent it from going to long.

The meeting was adjourned at 4:31pm.

Meeting was adjourned at 3:34pm.